Effective Date: 17th February, 2026
THIS NOTICE DESCRIBES HOW YOUR HEALTH INFORMATION MAY BE USED AND SHARED AND YOUR RIGHTS TO THIS INFORMATION. REVIEW CAREFULLY.
Kingwood ER, part of the Aether Health network, takes your privacy seriously. Federal law requires us to protect your health information and explain how we use it. This Notice applies to records at: 2158 Northpark Dr, Kingwood, TX 77339.
We store digital patient information and may securely share applicable health details with medical providers, laboratories, insurance companies, or other authorized parties as needed.
We follow these practices while this Notice is effective. We may revise our practices and this Notice. Revisions apply to existing and new information. The current version is available at our facility and kingwooder.com.
Protected Health Information (PHI) is identifiable data about your health condition, care received here, or payment for services. This includes medical history, exam notes, test results, diagnoses, treatment documentation, and billing records.
Health data supports emergency care delivery. We share relevant information with physicians, nurses, technicians, and clinical staff treating you. Complex conditions may require coordination with specialists or hospitals.
Example: Severe allergic reactions may require sharing vitals and medication history with specialists or receiving facilities.
Information supports billing activities—coverage confirmation, claim filing, payment inquiries.
Example: Insurance claims contain diagnostic codes, treatments rendered, and service details.
Records support quality functions—clinical reviews, education, audits, accreditation.
Example: Records may be reviewed to assess treatment protocols and outcomes.
Law permits or requires these disclosures:
Legal Mandates: Federal, state, local law compliance, court orders, subpoenas.
Public Health: Health authority reporting for disease control, injury documentation, adverse reaction tracking.
Abuse/Neglect: Reporting suspected abuse to appropriate agencies.
Oversight: Audits, investigations, inspections by oversight agencies.
Legal Matters: Court orders or subpoenas with protections.
Law Enforcement: Victim identification, death reports, lawful requests.
Threat Prevention: Preventing serious, imminent harm.
Donation Programs: Organ procurement organizations, eye banks, tissue programs.
Death Investigations: Medical examiners, coroners for identification or cause of death.
Workers’ Compensation: Work-related illness or injury claims.
Military Personnel: Armed forces members as command requires.
Government Activities: National security, intelligence, protective services.
Correctional Settings: Officials responsible for inmate health and safety.
Disclosures not described require written authorization. Revoke anytime by written request to our Privacy Office. Prior disclosures remain valid. Psychotherapy notes, compensated marketing, and information sales always require specific written authorization.
Written request to our Privacy Office. Reasonable fees may apply. Texas law requires response within 15 business days.
Request corrections for inaccurate or incomplete information. Denials occur if information originated elsewhere, is not maintained by us, or is accurate. Written disagreement may accompany denials.
Request limits on disclosures for treatment, payment, operations, or sharing with family. Most are discretionary. Restrictions for fully self-paid services withheld from insurers must be honored.
Specify preferred contact methods and locations. Reasonable requests honored.
Request accounting from the prior six years, excluding treatment, payment, operations, and authorized disclosures. First annual request free; subsequent requests may incur fees.
Obtain a printed copy from the facility anytime.
Notification of breaches involving unsecured information—incident details, information involved, protective measures, our response, contacts.
Kingwood ER must:
File complaints with us or the U.S. Department of Health and Human Services. No retaliation for filing complaints.
Kingwood ER Privacy Office, 2158 Northpark Dr Kingwood, TX 77339
Phone: (713) 528-8703
Email: [email protected]
U.S. Department of Health and Human Services Office for Civil Rights, 1301 Young Street, Suite 106, Dallas, TX 75202
Website: https://www.hhs.gov/ocr/about-us/contact-us/index.html
If you’ve any questions or need further information about this notice or your privacy rights, please contact Kingwood ER’s Privacy Office using the above details.
Effective from the date above until replaced.
Feel free to contact us any time. We will get back to you as soon as we can.